Executive Assistant

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our leadership team. This individual will play a critical role in ensuring the efficiency and effectiveness of our executive operations, acting as a strategic partner in managing day-to-day administrative and operational tasks.

Position Summary
The Executive Assistant will serve as a key liaison between executives and internal/external stakeholders, handling scheduling, communications, travel arrangements, and project coordination. The ideal candidate has a strong ability to anticipate needs, prioritize tasks, and execute responsibilities with professionalism and discretion. This position requires a high level of initiative, adaptability, and problem-solving skills.  A limited portion of this position may be virtual/remote seasonally.

Key Responsibilities

• Executive Support:
  • Manage complex calendars, scheduling, and meeting coordination for executive leadership.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Manage email, prepare and edit correspondence, reports, presentations, and other documents.
  • Conduct research and compile data for executive decision-making.
• Meeting & Event Coordination:
  • Organize and coordinate executive meetings, external events, and company events (aka creator of fun!).
  • Prepare meeting agendas, take detailed minutes, and follow up on action items.
  • Coordinate logistics for in-person and virtual meetings, including technology setup.
• Travel & Expense Management:
  • Arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
  • Process and reconcile expense reports in a timely manner.
• Project & Office Management:
  • Assist in managing special projects, ensuring deadlines and deliverables are met.
  • Act as a liaison between departments to facilitate communication and workflow efficiency.
  • Maintain confidentiality of sensitive information and handle executive-level matters with discretion.

• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• High level of discretion and professionalism when handling confidential information.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Zoom, Google Workspace, etc.).
• Strong problem-solving skills and the ability to work independently.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.  Excellent, relevant experience will be considered as an alternative.
• 3-5 years of experience as an Executive Assistant or similar administrative role supporting senior-level leadership.
• Experience in e-commerce or direct to consumer sales organization is a plus.
• Expert Level Microsoft Excel or equivalent data management platform

Salary commensurate with skills and experience.

About Natural Waterscapes:
Natural Waterscapes is a leading supplier for large pond and lake management products in the United States with locations in S. Williamsport, PA and Richardson, TX.  Natural Waterscapes was recently named the Williamsport-Lycoming Chamber of Commerce Small Business of the Year for 2024.

Product lines include natural pond treatments, dyes, clarifiers, algaecides, aquatic herbicides, liners, and biological treatments.  We sell a wide variety of fountains, aerators, and lights as well. We work hard to provide outstanding customer service and improve our customers’ water bodies while building a positive work environment for our employees.

Our employees enjoy a work culture that promotes a healthy work-life balance with a positive team-driven approach where we work hard and play hard.
  
Natural Waterscapes benefits include 11 paid holidays, health reimbursement account, paid time off, retirement plan with company match, and professional development.